Right Fit Leading

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Right Fit Leading: COVID and Telework, Part 2

In Part 1, I examined how COVID dramatically changed our world in terms of telework specifically and remote life in general. In this exploration I want to share some of my research to date. I must thank my current colleagues for their discovery efforts and conversations regarding these issues. When we examine teleworking, we find that important relationships must be created and/or nurtured to bring success to organizations that use this technique. There are best practices to be learned in terms of communication, flexibility, standards, and team building. Communication best practices include managing both face-to-face and online situations, while flexibility best practices help in achieving work-life balance. Best practices in standards and team building relate in part to collaborative relationships and adjustments to new or distributed operations. The best practices must be driven by a set of rules for operating that should be driven by shared understanding between leaders and members. I use those terms instead of employee and supervisor because I am basing this approach on the theory of leader-member exchange (LMX). LMX is a relationship-based approach for managing teams. It drives leader effectiveness through developing dyadic (two-way) relationships with members. I believe the discussion is important, as some organizations have made the decision to greatly reduce or to abandon telework. In fact, we see stories everywhere about workers who would rather resign that come back to the office. These are issues organizations must deal with in one way or another. NOTES: I offer this series to help leaders and members reinforce what we know, discover what we do not know, and identify what we should ask questions about. The results are intended to assist everyone to deal with positive and negative aspects of telework. This series is my educational journey that I hope is valuable to you.

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Right Fit Leading: COVID and Telework, Part 1

We all realize that COVID dramatically changed our world in terms of telework specifically and remote life in general. We are still learning new things about balancing family and work, trustworthiness, performance, and accountability issues, important changes and discoveries about the way the world goes to work, and discussions of the dynamic ways people communicate. Along with several colleagues, much of my research has turned to examinations of the reasons for resistance to telework to shed light on how COVID has changed us. So far, information from qualitative interviews concerning telework, an evaluation of employee engagement now and in the future, and ideas and actions that should prove helpful to organizations are at the heart of the discovery. A variety of issues or concerns are evident, including distractions, fatigue, accountability, communication, productivity, technology, coping, work hours, resources, and telework plans or the lack thereof. The analyses I speak of are intended to help leaders to reinforce what we know, discover what we do not know, and identify what we should ask questions about. We can use these results to assist us in working through positive and negative aspects of telework. This is the first in a series, but I don’t know how many parts there will be. I am simply looking forward to the educational journey.

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Right Fit Leading: Trust, Train, and Communicate

I just read a telework article about how bosses don’t trust workers. Despite current statistics that say otherwise, the article said that most bosses think that workers are not as driven or committed as the office staff. COVID has shown instances where the driven workers are just as driven when they work from home; maybe more so. Leaders have the responsibility to trust, train, and communicate with their employees whether they are onsite or not. But to generalize people into driven and non-driven buckets is not fair. Everyone has some of both in them. The key to true leadership is partnering with people to show them how to be driven more often and to be lethargic less often. This has truly little to do with where they sit when they are in either condition. I argue that people can be driven while working from home. They do not have to come to the office to be high achievers. For instance, an article by an Upwork chief economist is useful in assessing the future of telework (Ozimek, 2020). The author analyzed what we already know; there was a forced movement to remote work generated by COVID-19. The study investigated the current state of remote work and drew conclusions about the long-term impacts. Upwork looked at a combined 1,500 hiring managers to get answers. Executives, vice presidents, and managers shared their views and plans that guided their remote work decisions. “One third of hiring managers found that productivity had increased as a result of remote work, a greater share than found productivity decreased (Ozimek, 2020, p. 2).” Finally, the Upwork study signals opportunity to convince more leaders to accept and support remote work. Upwork’s survey demonstrated that remote work had gone better than expected as reported by 56% of hiring managers. Only one in 10 reported remote work had gone worse than expected. It is interesting to note that the Upwork study demonstrates that despite many responses about why remote work worked poorly, there is optimism that productivity has increased and will continue to do so. Some of the problems reported in the survey were technological issues (36.2%), increased distractions at home (32.0%), reduced team cohesion (30.5%), difficulties in communication (30.3%), teams are less organized (23.3%), and less productivity (22.5%). Only 14.8% of respondents reported no issues. However, 32.2% of hiring managers reported an increase in productivity as opposed to only 22.5% who reported a decrease. The author states, “That one third finds remote work increases productivity, despite the rapid pace of change and struggles with technology, is a very optimistic result for future adoption and future productivity (Ozimek, 2020, p. 5).” The other thing I noticed while reading the telework article the other day is that one person who commented said that most people don’t work hard or have initiative. His comments also included that physical oversight is needed to get most people motivated when the boss can’t see them. While I disagree with this point of view, the person made one statement with which I concur. A tangible deliverable is needed to get results. My point is that people can do equally well meeting that tangible deliverable whether they are at home or at work, and whether they are in sight or out of sight of the boss. I can stall you just at well while you’re watching me as I can while you’re not. These are issues of trust and control. How much trust is present and how much control is exerted. A good working relationship can have trust between supervisors and employees, and tangible deliverables and accountability can mitigate or alleviate control issues. Leaders who think their employees don’t work hard or have initiative should look in the mirror and assess their leadership approach. Remember, you hired them and they are your responsibility to train, communicate with, and nurture. Ozimek, A. (2020). The future of remote work. Available at SSRN 3638597. https://papers.ssrn.com/sol3/papers.cfm?abstract_id=3638597

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Right Fit Leading: See It from Their Seat

We see so many stories about getting away from bad bosses or choosing to be happy when things do not go well at work. These are certainly coping mechanisms; however, they put all the responsibility, and sometimes the blame, on the employee. This is because they are often the only ones in a bad situation who are REQUIRED to change. I am sure you heard something like, “the leader has the deciding vote.” While true, it can often make a bad situation worse. So, I urge leaders to grade themselves every day using the eyes and viewpoint of their workforce. See what you are doing from their seat. If you cannot see it, ask them. Nevertheless, be prepared because you may not like what you hear. The interesting thing is that even if you do not ask them, they are telling you what is right and wrong if you will only listen. When you grade yourself, ask the tough questions: Did I tell them their work is important? Did I clearly explain why I was not satisfied with the outcome? Did I make the review about the task or about the person? Did I consider both? Did I treat the person the way I want to be treated? Did I give them a chance to give their side of the story? Did I give them a chance to use their expertise? Was I clear about what I wanted at the beginning? Asking these questions on a daily basis, or at least each time a major task is completed, can deliver two valuable things to your leadership journey. First, they will give a voice to those you lead. Second, they will remind you about what is important. I have two personal philosophies that guide my daily efforts whether I am leading, following, or collaborating. Expectation, Value, and Return (EVR): I developed the concept to generate a greater focus in social media activities. Today, I know it is so much more. EVR is working together to deliver on an expectation of shared value and a worthy return on each participant’s investment of time and attention. Dedication, Detail, Discipline (3D): My coaching philosophy is useful every day and for any leadership situation. In this approach, your team agrees to commit to be dedicated, focus on vital details, and honor discipline in all things. Leaders can, initially, focus in on the first “D” and dedicate efforts to great relationships with employees. Standing by to discuss with you at your convenience.

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Right Fit Leading: Shared Understanding is Key to Leadership

I continue to evaluate the results of a survey I conducted with Denise Siegfeldt, my boss at Florida Institute of Technology where I teach online classes. Beyond the evaluation of telework, trustworthiness, and performance, there are leadership lessons to be gained. For instance, shared understanding that leads to trust is important for leaders to influence members of their team. Without shared understanding, organizations can suffer from trust issues at all levels. In the March survey, presidents/CEOs (67%), upper managers (80%), and mid-level managers (75%) believed there is daily telework accountability, but the level of belief is different for those who are subordinate to them. Just 55% and 29% of supervisors and employees, respectively, shared that belief. This data requires more analysis, but at the simplest level suggests organizational challenges in terms of shared understanding. The need for shared understanding is clear. One way to achieve it is to focus on rules-based trust, where leaders and members accept and adhere to a system of rules that establish the standards of appropriate behavior. This type of trust helps everyone commit to the same standards and appropriate behavior throughout the organization. Does your organization have a solid set of rules that motivate behavior that is conducive to organizational success?

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Right Fit Leading: Mike London, W&M Football

I was recently graced with a phone call from the energetic head football coach at William and Mary, Mike London. I have known Coach London since I was an assistant football coach at Bethel High School, Hampton, Virginia, in 2000. Over the years, I have had many opportunities to talk with Coach London and continue to get the benefit of his perspective on life and leading and coaching. Let me share part of that conversation with you. First, Coach London is a leader in the community, evidenced by the “Get in the Game” event below. He supports Be the Match – Bone Marrow initiatives for drives and education. “I was a bone marrow donor to my daughter Ticynn years ago at John Hopkins hospital and thus saved her life,” he said. “The doctors said the odds that a parent would be a match was 10,000 to 1. I was that match. Praise God!” Bethematch.org Next, Coach London uses his life lessons every day to impart wisdom, lead his team, and support his family. Below, he is holding the 2008 National championship trophy and is shown with the family, 7 kids and his wife Regina on a vacation. He has been leading all his life. “I was a police officer/detective in the city of Richmond, Va.\” \”At that young point in my adult life, I learned the value that treating people with dignity and respect. That it was then and always will be critically important. The police experience shaped my standards as a head football coach for a team or organization throughout my 30-plus years of coaching experience.” He has a simple focus for his program. You should never stop learning. My continuing conversations with Coach London improve my life, my leading, and my coaching. Thanks Coach London!

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Right Fit Leading: Correct the Record

I just read a BroadPR LinkedIn post recommending that a proactive approach to addressing fake news and false news. The article challenges PR pros to address disinformation and misinformation in today’s communication environment. This takes my memory all the way back to my beginnings in journalism. We were drilled on our responsibility to correct the record and verify sources. That is not always the case today. I also deal with this in teaching college courses, as I try to make sure my students can always answer the \”says who\” question and back it up with the relevant data. BroadPR offers sound advice on the way ahead.

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Telework: What are you thinking?

My colleague Denise Siegfeldt and I are conducting a survey on telework, trust, and performance now through March 31. We want to identify and resolve issues and examine innovations that exist with telework. To get to the survey, simply click on this link: https://www.surveymonkey.com/r/YXHC8ZL If you have any questions or comments about the survey, please contact Dr. Denise Siegfeldt, dsiegfeldt@fit.edu, or @MichaelBrown76, mbrown@fit.edu. Any feedback you provide is greatly appreciated. 

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Right Fit Leading: Telework Requires Shared Values

Team members are consistently interested in making the adjustment to remote work and leaders continue to work to find shared success. The relevance for team members is accountability and the relevance for leaders is responsibility. Team members are accountable to do the work for which they are responsible. Leaders are responsible for setting processes and communication methods to empower member accountability. Everyone knows the telework plan must be created, and people must be educated, but shared understanding must be achieved. The path to success is interactive communications where both sides can demonstrate and discuss their understanding of the rules. Where there are disconnects, leaders must take the time to clarify and, when necessary, adjust or amplify the guidance. The table below demonstrates key issues in effective teleworking requirements. These issues are shared by leaders and team members, while each has a different connection to each factor. Effective Teleworking Requirements Shared understanding of policy Regular, purposeful connections Recognition and reporting One-on-one communication Adequate resources Specific communication preferences Consistent, efficient work routines Leaders and team members can work together to improve face-to-face opportunities, reduce social isolation, and manage distractions at home. The telework plan should be implemented so that there is a shared understanding with all parties, and it should set the stage for regular, purposeful connections to assist with performance. Leaders should provide acknowledgement and praise as necessary but should also make course corrections when necessary. Providing the resources necessary to conduct efficient telework operations and establishing team communication preferences are critical success requirements. Finally, a consistent routine is necessary to keeping everyone on the same page. Team members want to stay visible while teleworking and must learn the plan and follow it. Team members should participate in regular team connections and should look for every opportunity to have one-on-one communication, especially with their supervisor. Accountability is verified when accurately reporting performance or progress. Once team members work with the organization to identify resources necessary for teleworking that they may not be able to provide themselves, they must ensure they are fully responsible for the work they are charged with. They must adjust their personal situation at home to allow them to follow the organization’s stated routine or activity. Does this information help you in your personal telework situation?

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